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Party FAC reimbursement
From ECWiki
If you are a hall chair or the treasurer for your hall, here are the instructions for getting reimbursed for parties and FACs.
Contents |
Parties
How much: SocComm refunds 50% of what you spend, up to $250. (Ex you spend $550, your hall covers $300 and SoccComm covers $250.) Details here.
Three ways to do this:
RECOMMENDED:
1. Start RFPs for all receipts through your hall account.
2. Tell ec-treasurer and ec-soccomm the total amount spent.
3. EC Treasurer will transfer appropriate amount to your hall account.
or
1. Start all of your RFPs.
2. Include separate line items and only charge half of the line items to your hall's C/O (leave the other half blank)
3. Forward the RFP to the current EC Treasurer, and tell ec-treasurer and ec-soccomm the total amount spent.
4. EC Treasurer will add the EC C/O to the necessary line items and forward the RFP.
5. Check with EC Treasurer about making sure someone submits the physical receipts.
or
1. Tell ec-treasurer and ec-soccomm the total amount spent.
2. Give EC Treasurer receipts amounting to the SoccComm refund amount.
3. EC Treasurer will charge the RFPs on the EC account.
4. Do remaining RFPs through your hall account.
FACs
How much: SocComm refunds up to $100. Details here.
Two ways to do this:
RECOMMENDED:
1. Start RFPs for all receipts through your hall account.
2. Tell ec-treasurer and ec-soccomm the total amount spent.
3. EC Treasurer will transfer appropriate amount to your hall account.
or
1. Start all of your RFPs.
2. If the total cost is more than $100, have a $100 line item (leave C/O blank), and another line item for the rest of the amount (using your hall's C/O)
3. Forward the RFP to the current EC Treasurer, and tell ec-treasurer and ec-soccomm the total amount spent.
4. EC Treasurer will add the EC C/O to the necessary line items and forward the RFP.
5. Check with EC Treasurer about making sure someone submits the physical receipts.
or
1. Tell ec-treasurer and ec-soccomm the total amount spent.
2. Give EC Treasurer receipts up to $100.
3. EC Treasurer will charge the RFPs on the EC account.
4. If you went over $100 in budget, do remaining RFPs through your hall account.
How to Turn in Receipts
1) Get receipt with payment method + itemized list. - Online receipts: please email ec-receipts@mit.edu (or the many aliases I have) a PDF instead of dropping it off. 2) Write full name + budget/comm. - If CPW/Rush/Bad Ideas, write down project name too. 3) Receipts usually processed within a week. If you need it really fast, then you should tell the treasurer.
Drop-off location for CY 2017 is folder on M305 (schin19's) door
